Inflation impacts paper costs, ink prices, & shipping rates. Many businesses lose money through inefficient print habits. Use this guide to identify & fix common budget errors.
1. Fragmented Cost Tracking & Management
Most businesses lack a single line item for printing. Costs are split between office supplies, marketing, & maintenance. This hides the total spend.
To fix this:
- Create a dedicated print cost center.
- Track paper, toner, service contracts, & outsourced jobs.
- Monitor monthly page volumes per department.
2. Using Obsolete & Inefficient Equipment
Old printers have high operating costs. They use more energy & expensive proprietary ink. Frequent breakdowns cause productivity loss.
Our printing & copying services use modern high-speed equipment to reduce per-page costs.
Services include:
- color copying, black & white copying, bulk copying, & more
3. Ignoring Print Defaults & Policies
Standard settings waste resources. Printing internal emails in color or single-sided increases costs.
Implementation steps:
- Set duplex printing as the default for all devices.
- Force black & white for internal documents.
- Use "draft mode" to save toner.
4. Ordering Incorrect Quantities
Large runs lower the unit price but increase waste if designs change. Small runs have high setup fees.
Fix this by:
- Auditing historical usage for evergreen materials.
- Ordering smaller batches for dated promotions.
- Comparing 2-3 quantity price breaks before ordering.
Our promotional items & materials are scalable for any budget.
Offerings include:
- custom business cards, loyalty cards, coupon cards, flyers, & more
5. Ad Hoc & Emergency Ordering
Last-minute orders carry rush fees. Frequent small orders increase shipping & administrative costs.
Solution:
- Consolidate orders into monthly cycles.
- Maintain a small buffer of essential stationery.
- Plan marketing materials 4-6 weeks in advance.
6. DIY High-Volume Jobs
Desktop printers are expensive for bulk runs. Commercial printers offer lower rates for large volumes due to industrial scale.
Use professional services for:
- catalogs, book publication, invitations, & more
Check our deals for high-volume savings.
7. Skipping Proofing & File Checks
Errors lead to expensive reprints. Poor resolution & incorrect margins waste stock & time.
Pre-print checklist:
- Verify image resolution is 300 DPI.
- Check for bleeds & safe zones.
- Confirm CMYK color mode.
- Test all QR codes & links.
Use our graphic design services to ensure files are production-ready.
Design services include:
- business card design, flyer design, catalog layout, website development, & more
Rochester NY Printing & Budget Solutions
Image Printers M&P Corp. provides comprehensive solutions to manage print costs. We have served Rochester since 1989.
Our firm provides:
- fax services, stamps, envelopes, letterheads, & more
Contact us for:
- bulk copying, marketing operations, personalized stationery, & more