Most Rochester businesses waste 20-30% of their printing budget without realizing it. These hidden costs add up fast: color when black & white works, small orders at premium prices, rush fees, paper waste, offsite markups.
Here are seven costs you can cut today.
1. Color Printing Internal Documents
Your internal memos, drafts, reports don't need color. Black & white costs 60-70% less per page.
What to switch:
- Employee handbooks
- Meeting agendas
- Internal reports
- Draft versions
- Training materials
Keep color for:
- Client-facing brochures
- Marketing flyers
- Business cards
- Sales presentations
One Rochester accounting firm cut monthly printing costs by $400 just by switching internal docs to black & white.
[CLIENT REVIEW PLACEHOLDER #1]
Insert testimonial here from a Rochester business that saved money by optimizing their color vs. black & white printing strategy.
2. Small Batch Orders at Premium Rates
Ordering 50 business cards costs $0.40 per card. Ordering 500 costs $0.08 per card. That's an 80% difference.
Bulk printing saves on:
- Business cards
- Letterhead
- Envelopes
- Forms
- Postcards
Most printers in Rochester offer tiered pricing. The jump from small to medium volume drops per-unit costs dramatically.
The math: If you order 100 flyers monthly at $0.50 each ($50/month), switching to 600 flyers twice yearly costs $0.15 each ($90 total). You save $510 annually.
3. Over-Ordering & Waste from Long Runs
Bulk saves money: until your menu changes, your prices update, or your staff roster shifts. Then 2,000 obsolete brochures sit in storage.
Short-run printing works for:
- Restaurant menus
- Price lists
- Seasonal promotions
- Event flyers
- Staff directories
Digital printing technology makes small batches affordable. Print 100 menus now, 100 more when you need them.
Rochester restaurants using short-run printing update seasonal specials without waste. They print what they need, when they need it.
[CLIENT REVIEW PLACEHOLDER #2]
Insert testimonial here from a Rochester restaurant or retail business that reduced waste by switching to short-run printing for frequently updated materials.
4. Offsite Printing Markups & Delays
Online printing services seem cheap until you factor in shipping ($25-40), rush fees ($50+), and reprints from errors (20% of orders).
Hidden offsite costs:
- Shipping charges
- Rush delivery fees
- No physical proofs
- Reprint costs from mistakes
- Employee time managing orders
Local printing services in Rochester eliminate most of these. You see physical proofs, catch errors before printing, and pick up same day.
Businesses bringing print production in-house or using local Rochester printers save 20-30% overall.
5. Rush Fees from Poor Planning
That $200 brochure order becomes $350 with 24-hour turnaround. Rush fees run 50-100% markup.
Plan ahead for:
- Trade shows
- Sales meetings
- Grand openings
- Seasonal campaigns
- Conference materials
Most Rochester print shops offer 3-5 day standard turnaround at regular prices. Order Monday for Friday delivery, no premium.
[CLIENT REVIEW PLACEHOLDER #3]
Insert testimonial here from a Rochester business that worked with Image Printers M&P Corp. on a planned timeline and avoided rush fees.
6. Premium Paper for Everything
120lb glossy cardstock looks great for business cards. It's overkill for internal forms.
Match paper to purpose:
- Business cards: 14pt-16pt cardstock
- Brochures: 100lb gloss text
- Flyers: 80lb gloss text or 70lb uncoated
- Internal docs: 20lb copy paper
- Forms: 24lb bond
Switching from 100lb to 80lb paper for flyers cuts costs 30% with minimal quality difference.
Ask your Rochester printing service about paper grades. Most customers over-spec by one tier.
7. Hidden Fees & Delivery Charges
Some printing services charge for:
- File setup
- Color matching
- Folding
- Cutting
- Delivery
Questions to ask printers in Rochester:
- What's included in base price?
- Are proofs extra?
- Do you charge cutting fees?
- Is local delivery free?
- Any setup charges?
Transparent pricing from local print shops helps you budget accurately. No surprise $75 "processing fee" at checkout.
The Rochester Advantage
Local printing services rochester businesses use offer benefits online providers can't match:
- Same-day or next-day turnaround
- Physical proofs before production
- Direct communication with print specialists
- No shipping costs
- Support local economy
One Rochester medical office saved $3,200 annually by switching from an online service to a local printer. They eliminated shipping, reduced errors, and got faster turnaround.
[CLIENT REVIEW PLACEHOLDER #4]
Insert testimonial here from a Rochester business highlighting the overall cost savings and superior service from working with Image Printers M&P Corp. compared to their previous printing solution.
Your Next Steps
Review last quarter's printing expenses. Calculate how much you spent on:
- Color printing that could be black & white
- Small orders that could be bulk
- Waste from over-ordering
- Shipping & rush fees
- Premium paper where standard works
- Hidden charges
Most Rochester businesses find 20-40% in potential savings.
Start Saving Today
Ready to cut printing costs without sacrificing quality? Image Printers M&P Corp. helps Rochester businesses optimize their print strategy.
We'll review your typical orders, identify cost-saving opportunities, and create a plan that fits your budget and timeline.
Contact us for a free printing cost analysis. Mention this article and get 10% off your first order.
Local service, transparent pricing, no hidden fees. That's the Rochester printing difference.